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Disclosure and Barring Service (DBS)

It’s also vital to safely recruit staff and volunteers to work with children and young people.

Everyone working or volunteering within ‘regulated activity’ with children is required to have a DBS check. This is available via England Golf, or the PGA for club professionals, and should be renewed every three years.

England Golf also insists on attendance at a Safeguarding and Protecting Children course (SPC), with online refreshers every three years.

For more information about regulated activity see our FAQs

All DBS applications are processed online. To start the process, applicants or clubs must contact our governance department by emailing Please quote ‘DBS APPLICATION’ in the subject line of this email.

Volunteers or staff should not work with children in regulated activity until we have provided them with a letter confirming the DBS check is complete.

How much does it cost?

  • Volunteers – disclosures are free, but there is a £9.60 charge for the online administration fee.
  • Paid employees – disclosures costs £40 plus the £9.60 online administration fee.

Who needs a DBS?

As part of the online system we have created a list of roles.

We realise that role titles at your club or county may not match precisely, but you can decide which one fits you best:

  • Golf coach for children – PGA professionals should apply through the PGA. Volunteer golf coaches should apply through England Golf. This includes coaches with the Level One qualification and those using the Tri-Golf system.
  • Junior organiser – you’re a lead or assistant organiser or co-ordinator
  • Junior team manager – you’re the manager or assistant
  • Driver – you’re involved in the driving children to different places
  • Chaperone – if you’re involved in caring for children at any overnight stay away from home and you’re not the child’s parent or carer
  • Junior overseer – anyone who carries out roles such as marking cards, showing children around the course or helps out regularly.
  • Welfare Officer – anyone who is involved in administration, support and guidance around junior and adult safeguarding.

The type of DBS check required will depend on how often an individual takes on the role and whether they are supervised by someone with a DBS Certificate and working in regulated activity.

Volunteers or staff should not work with children in regulated activity until we have provided them with a letter confirming the DBS check is complete.

DBS Verifier

Each club should have a DBS Verifier registered, this could be the Secretary/Manager. The role of a DBS Verifier is to check identification documents of individuals applying for a DBS check (please note: due to current restrictions, this can be done via video call or using scanned images). To register them, please send their name and email address to and we can set them up on the system with login details.

How to register for a DBS

To register for a DBS check please send the following information in to

  • Name
  • Email address (should not have been used for any previous DBS applications or DBS Verifier roles)
  • Telephone number
  • Postcode
  • Date of Birth
  • Role being undertaken
  • Name of club/county

Once we have this information the volunteer will be registered onto the online system and will receive an activation email with a link to start their online application.

On completing part one of the application the applicant will then need to take their chosen ID documents into the club to be verified. Once verified and payment has been made then the application is sent to the relevant bodies to be checked. This can take up to 6 weeks to complete.

If you have any questions about safeguarding procedures, eligibility for DBS checks, safeguarding and protecting children workshops, our governance team is happy to help. Call 01526 351851 or email