DBS - Vetting Staff and Volunteers

Docs

ALL DBS APPLICATIONS ARE NOW PROCESSED ONLINE
TO START THE PROCESS, APPLICANTS OR GOLF CLUBS MUST CONTACT
THE COMPLIANCE DEPARTMENT ON 01526 351851 OR 
EMAIL COMPLIANCE@ENGLANDGOLF.ORG

THERE IS NO DIRECT LINK TO THE SERVICE AVAILABLE ON THE WEBSITE

WE WILL NEED THE NAME, EMAIL ADDRESS AND ROLE OF EACH APPLICANT
AND A NAME AND EMAIL ADDRESS FROM SOMEONE AT THE CLUB
ABLE TO VERIFY IDENTITY DOCUMENTS

DISCLOSURES ARE FREE FOR VOLUNTEERS, BUT THERE IS A £9.60 CHARGE
(8.00 PLUS VAT) FOR THE ONLINE ADMINISTRATION FEE.
DISCLOSURES FOR PAID EMPLOYEES ARE £44, PLUS THE £9.60

 

After registration you can access the online service here

Safe Recruitment of Staff and Volunteers
It is important that clubs and counties make sure that those working with children are suitable to do so, regardless of whether they are working in a paid or voluntary capacity. Guidance on safe recruitment can be found on the Children in Golf website, and golf clubs and counties are strongly recommended to follow the advice which can be found at www.childreningolf.org

England Golf and The PGA require that all staff and volunteers working within "regulated activity" with children must have:

  • a current DBS check (via England Golf or the PGA only), renewable after 3 years. 
  • attended a Safeguarding and Protecting Children course (SPC) within the past 3 years.

A ‘Regulated Activity’ flowchart and a list of Frequently Asked Questions are provided in the Documents at the top of this page.

The England Golf Compliance Team can also offer advice. Please call 01526 351851

Disclosure and Barring Service

The Criminal Records Bureau (CRB) is now the Disclosure and Barring Service (DBS). CRB checks are therefore now known as DBS checks.

The definition of “regulated activity” has been changed. Volunteers and staff must fall within the definition of regulated activity in order to be eligible to apply for a DBS check and the DBS is applying the rules more stringently. This means that clubs may not be able to apply for checks for staff and volunteers where they have done so in the past. As part of the online system, England Golf have created a set list of roles.  We realise that all over the country peoples role titles at their club or county may not match precisely, but please decide from this list which one fits you best.

Golf Coach Children– If you are a volunteer coach or a coach that does not qualify for a PGA check. This would also cover people coaching Tri Golf.  (Please note that England Golf and The PGA have information sharing protocols in place. You only require a DBS check from one of the organisations, not both. PGA Level One coaches do not need to re-apply).

Junior Organiser – If you are lead or assistant organiser, co-ordinator or similar.

Junior Team Manager– If you are the manager or assistant.

Driver – Children– If you are involved in the regular transportation of children.

Chaperone– If you are involved in caring for children at any overnight stay away from home and you are not the children’s parent /carer.

Junior Overseer– This title is for anyone who carries out roles such as marking cards, showing children around the course or any other type of regular helping out. (Please note that under this role, if you are supervised by someone already DBS checked and working within ‘regulated activity’ you should not normally request a barring list check).

What should Clubs do?

  • Make sure that proper recruitment policies are in place and being implemented. It is a criminal offence to knowingly take on a member of staff or volunteer to work in a regulated activity where that person is barred from working with children.
  • Reassess the range of people they require apply for DBS checks to ensure that their roles fall within the new definition of regulated activity.
  • Make sure that they do not allow volunteers or staff to work with children in regulated activity until England Golf has provided them with a risk assessment.
  • Refer any incident to England Golf Compliance where they have dispensed with the services of a volunteer or member of staff because of a child protection concern.  This is a legal requirement.
 
  • England Golf Partnership
  • England Golf Trust
  • Sport England
  • Woodhall Spa
  • Get into Golf
  • GolfMark